Peterson Automotive Museum Tour 4/26/13

SAA@UCLA is hosting a tour of the Peterson Automotive Museum. The visit will include a talk hosted by museum professionals about their archives and collection policies and a tour of the vault (which has a lot of amazing old cars, motorcycles, etc.).

More information about the Peterson here.peterson

Who: SAA@UCLA, IS students and faculty
What: Tour of Peterson Museum and vault, FREE of charge.
When: Friday, April 26 @ 11 am
Where: The Peterson Automotive Museum – 6060 Wilshire Blvd, Los Angeles 90036
(at Fairfax, across for LACMA)

Since there will be spacial limitations, we are limiting the tour to the first 15 folks who  email saying they can commit to the tour.

Send RSVPs to with the subject line “Peterson Tour RSVP.” Please note if you can provide a vehicle for carpooling, if you need a ride, or if you can meet us on site.


Los Angeles City Hall GIS Tour 3/07/13 Recap & Photos

UCLA MLIS students and some invited guests got a behind-the-scenes tour of the inner-workings of the Geographic Information Services (GIS) Office at LA City Hall in Downtown last week. The GIS Office works within the larger City Planning Department.  It functions as an interdepartmental resource in: managing the vast amounts of cartographic data through internal and public databases, providing historic permit research for architectural preservation efforts, and even creating original maps of the city and county for matters of legal and zoning issues.

Our tour was graciously led by Heber Martinez, a Systems Analyst with GIS, who started out as an intern and eventually made it up the ranks! After an introductory session on what GIS is and the related career paths, Heber led us through the work space of several GIS professionals. Lastly, our group got to see the Downtown skyline at the top-level observation deck.


Heber Martinez, Systems Analyst, shows us an example of a period map that’s been digitized. Additionally its information has been entered into a zoning database.


A 1962 map of Los Angeles, also digitized.


Heber and his GIS cohort, who is using ArcGIS and graphics software to layer on and create new maps for the city’s use.


Our UCLA IS students and guests, listen attentively.


The maps printing room, with the numerous jumbo color printers, each costing thousands of dollars!


We’re shown the dozens of servers that work to provide City Hall with the hard-disk and network space needed for thousands of employees. This is a back view of the servers with a cacophony of colorful cords.


A south view from the City Hall Observation Deck on the 27th floor. Straight ahead (in the post-modern, glass enclosure) is LAPD Headquarters and to the right is the historic Los Angeles Times building.


The famous 1920s art deco, 3rd level rotunda floor, view taken from above.

ImageCity Hall, facing south.

Los Angeles City Hall/GIS Tour 3/07/13

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SAA@UCLA, in collaboration with ASIS&T, is hosting a tour of the Geographic Information Services (GIS) office at Los Angeles City Hall in Downtown.

What is GIS? As the name suggests it’s a field which intersects between geography and information technology. In the case of LA City, cartographic software and hardware is especially used for functions such as zoning, planning, and historic preservation of architectural sites. GIS usually does not grant tours, but by special request they’ve graciously allowed us to visit. So this is a very exclusive and unique tour!

Also, Annie Tang–a former City Hall intern–will lead the group on a short informal tour of the beautiful 1920’s art deco building. Optional activities afterward include lunch in one of the nearby neighborhoods such as Olvera Street or Little Tokyo, as well as a walking tour of Old Los Angeles.

Who: SAA@UCLA, ASIS&T, MLIS and PhD students, IS faculty and staff
What: Tour of Los Angeles City GIS Department, followed by waling tour of city hall
When: Thursday, March 7 @ 10:00 am
Where: Los Angeles Civic Center (more details will follow for those interested in this event)

Please RSVP to Annie Tang –
A little history on city hall here.

UCLA Information Studies: Fields of Endeavor || Featuring Katie Duvall (Getty Research Institute)


SAA @ UCLA presents “UCLA Information Studies: Fields of Endeavor.” The Fields of Endeavor series introduces UCLA Library and Information Studies program graduates and current interns who are out in the field taking knowledge learned in the program and putting it to use! We’re excited to present Archives and Records Assistant, Katie Duvall!

Name: Katie Duvall
Graduation Year: 2011
MLIS Focus: Archives
Job Title and Site: Archives and Records Assistant, Institutional Archives, The Getty Research Institute

What do you do all day?
Right now, my job encompasses records management and archives.  On the records management side my days can be anything from processing regular records management requests (basically sending and retrieving boxes from Iron Mountain storage) to meeting with departments and discussing their records needs, helping organize annual disposition logistics, and helping revise the records retention schedule.
On the archives side, I perform different levels of processing on institutional collections, from box listing to a complete finding aid. This can also include creating or updating MARC records and helping departments appraise and transfer material to the archives.

Most frequent response when you tell people what you do:
If I say I’m an archivist, I usually get a blank stare. If I mention the Getty then it’s, “Oh, I love the Getty!”

Most interesting item, record, document, etc. you have come across:
I just finished working on the Robert Mapplethorpe archive for the special collections department here, so I’ve come across quite a few interesting (and weird) things.  Some of the stranger items included a rodent foot (perhaps squirrel) that was painted blue and mixed in with jewelry making supplies and a card with human hair taped to it. One of my favorite parts of the collection were the “beefcake” photographs from about the 1940’s-1960’s. They were hilariously awesome.  Leopard printed loincloths, anyone?

Of course, there were also gorgeous photographs and other artworks.  If you’re so inclined, you can read a little more about the collection in general here:

What new skills have you developed through this experience?
I’m learning more and more everyday about appraisal and working with donors/ donor departments.

Recommendations for students who are interested in your career:
Work on your core. I wish I wasn’t serious, but archive boxes can be heavy! Get as much experience as possible processing collections before you graduate. Embrace technology and learn all you can about born digital materials; it’s a huge issue and there’s no one size fits all solution.

One archival commandment you would establish:
Don’t be afraid to get your hands dirty (literally, not metaphorically; stay away from shady backroom dealings, people).

Favorite archive to visit:
I could no sooner choose a star in the sky…  Although, I would love an excuse to spend hours combing through the archives, soaking up old Hollywood, at the Academy of Motion Picture Arts and Sciences’ Margaret Herrick Library.

Favorite/Most memorable course from UCLA IS Department:
Preservation of Heritage Materials with Ellen Pearlstein. We worked with an LAUSD collection where we created housings for Roman and Etruscan objects. It was pretty cool.

Course you wish you had taken at UCLA IS Department:
Metadata with Murtha Baca.

ONE National Gay and Lesbian Archives Tour 2/1/13

We are pleased to announce that SAA @ UCLA is hosting a tour of the ONE National Gay and Lesbian Archives on Friday, February 1st at 3 pm.

Crowd holds hands at the Los Angeles Christopher Street West pride parade. 1971.
Crowd holds hands at the Los Angeles Christopher Street West pride parade. 1971.

The ONE Archives are recognized as the largest collection of LGBTQ materials in the world. In 2010, the ONE Archives became part of the University of Southern California Libraries, and last year the organization celebrated its 60th anniversary. For more information, please visit ONE online. Our tour will be followed by happy hour at La Barca for mingling and margaritas!

Who: SAA @ UCLA, MLIS and PhD students, faculty, staff, and information professionals.
What: ONE National Gay and Lesbian Archives Tour and $3 margaritas!
When: Friday, February 1st @ 3 p.m.
Where: ONE Archives – 909 West Adams Blvd — La Barca – 2414 S Vermont Ave

Please RSVP to with the subject line “ONE Tour RSVP.” Indicate if you would like to provide a ride from campus, need a ride from campus, or can meet us on site.


Los Angeles Area Archivists Get-Together at UCLA: Friday, October 26

We invite you to join your fellow archivists and archival studies students for the 5th Los Angeles Area Archivists Get-Together. Students enrolled in archival studies and public history programs are encouraged to attend. This get-together is an opportunity to meet friends and share information through informal discussion including:

  • updates from the August 2012 Society of American Archivists (SAA) conference
  • LA as Subject event at USC’s Doheny Memorial Library on Sat/27 October
  • plans for the sixth LA-Area Archivists get together, tentatively scheduled for April 2013


Getty Research Institute Library
Loyola-Marymount University Special Collections
SAA Student Chapter – San Jose State Univ. SLIS
SAA Student Chapter – UCLA Dept. of Information Studies
UCLA Records Management 
UCLA Library Special Collections
University of Southern California University Archives

WHEN            Friday, 26 October 2012 3:00-5:00pm
WHERE          West Electronic Classroom Room 23167
(second floor – follow the signs)
UCLA Charles E. Young Research Library
PARKING      Parking Structure #3 self service pay station area.

The Charles E. Young Research Library is located in the Northeast quadrant of campus, near the intersection of Sunset Blvd. and Hilgard Ave. Please refer to this campus map.

RSVP is not required. For further information, please call Charlotte Brown, UCLA University Archivists, at 310.825.4068

We look forward to seeing everyone!


LA as Subject’s Archives Bazaar – Oct. 27


(From LA as Subject)

The Archives Bazaar is a great opportunity for students to see the variety of archival organizations that specialize in Los Angeles history. We encourage students to attend and volunteer!

Stay tuned for information about a UCLA SAA meet up!

via Anne Gilliland:

Please mark your calendars for the 7th Annual Los Angeles Archives Bazaar, to be held in USC’s Doheny Library on October 27th, 9-5pm (  The Archives Bazaar is a unique Los Angeles event and features more than 70 local collections of all sizes and foci, as well as special presentations on LA history and the care and management of historical materials.  The USC Libraries serve as the host institution for L.A. as Subject, an alliance of libraries, museums, and other archival and cultural organizations. The relationship complements the USC libraries’ strong Regional History Collection and is a natural outgrowth of the libraries’ efforts to preserve and expand access to the primary sources of L.A. history.

UCLA Department of Information of Information Studies graduates and students have played important roles in making the Bazaar a success over the years, both as organizers and as volunteers. Information about volunteering for this year’s Bazaar is available at  Otherwise simply plan to attend – it is always a really fun and fascinating day.