The student chapter of the Society of American Archivists at UCLA is collaborating with the University Archives and the Center for Student Programming in an effort to collect and build student group archives. This University-wide project entails communicating with student group leaders and advising them how to identify, keep, and submit archival materials. This will ensure a more complete archival record for the University, as well as a better historical record of student activities and life.
SAA@UCLA is responsible for establishing communication with UCLA student groups, acting as overseers of their records, as well as providing instruction to the student group leaders to make certain that the record accurately reflects the archival material. SAA@UCLA therefore acts as a “collecting agency” for the University Archives, and will go through each record before handing over the archival material to the Archives.
Archival material to be collected from student groups includes, but is not limited to: meeting minutes, flyers, posters, announcements, photographs, bookkeeping records, student group attire (shirts, hats, pins, etc.), digital files, film, and audiovisual material, etc. This project is an on-going effort and responsibility of SAA@UCLA.
The project was recently highlighted in the article “Representation through documentation: Acquiring Student and Campus Life Records through the Bruin Archives Project,” American Archivist 75, no.1 (2012): 205-224.
For more information or to participate in the project, please feel free to email us at Bruinarchives@ucla.edu.